Apply Administration Fees

In this FAQ, we explain the following procedures:

1. Create Administration Fees

2. Apply Administration Fees

1. Create Administration Fees

Administration fees are additional charges applied to your clients in the event of a late payment. These fees are displayed on their account statements and are applied when the overdue invoice is paid.

To configure your fee rules, click on Accounting > Configurations > Administration fee, and you will find a list of your administration fees. To create a new Administration fee, click on the +Add button. 

In the new window, enter the following data:

• Name: This is the name you will use to assign the expense rule to your clients.
• Check or not the box "Automatically assign to new customers": If you want new clients to have this rule by default, click on this option.
• Account: The charter account that will be used when paying with administration fees.
• Days before fee is applied: For example, if the fee is after 30 days of non-payment, enter 30.
• Amount: Choose the amount of the charge, whether it's a fixed amount or a percentage of the invoice amount.
• Check or not the box "Increment the fee after the limit has passed": If you wish to increment the charge after the first delay, click on this box.
• Days before increment: Enter the days before the increment in the box created for this use.
• Increment amount: Enter the desired amount of the increment in the box, it can be either a percentage or a fixed amount.

Click on Save.

On the Texts tab, if you wish to display a text on the invoices of your customers who have this charge, you can write it in this field. Click on Save.

2. Apply Administration Fees

Once you've configured your charge rule, it will be available for selection in the Terms tab of your client file. If the automatic assignment option has been selected, this configuration will be automatic when new clients are created.

To check this feature, in the Point of Sale, you can access the client's profile by clicking the blue pencil icon next to the Client's name.

Click on the tab Terms and select the Administration fee and click on Save.