Adjust the Sale Transaction for a Used Vehicle

When selling a used vehicle in GEM-CAR, it is sometimes necessary to adjust the transaction to reflect the actual amounts. This may include correcting the sales price, the cost price, or the associated accounts. The goal is to ensure that the accounting entries correspond exactly to the actual values of the transaction.

As shown in Table 1, the adjustment is made directly in the transaction table by modifying columns such as Dt (debit), Ct (credit), Actual Value, and To Do. Each row represents a key element of the transaction, such as the seller, new or used inventory, as well as client or creditor accounts.

In the transaction, the Used Inventory account must be adjusted according to the actual value of the used vehicle. The selling price and cost can be assigned automatically using the “balloon” method. This method balances the difference between the financed amount and the actual value of the vehicle.

Once the adjustments are complete, it is recommended to verify that the column totals balance, as shown at the bottom of the table. This ensures that the transaction is correctly recorded in GEM-CAR and that the accounting data is reliable before finalizing the sale of the used vehicle.

The example below shows a typical adjustment for a used car sale transaction, including the actual values and the amounts to be corrected in each account. In this example, certain values must be frozen or adjusted manually so that the Dt, Ct, and Actual Value columns balance correctly.