Here are the factors/causes/reasons that cause the inventory to go out of balance:
1. Manual Adjustments in Inventory Because Parts Can No Longer Be Found
2. You Don’t Invoice the Same Parts You Receive
3. Purchases of Non-Stocked Products Are Entered: Stationery, Soap, etc.
1. Manual Adjustments in Inventory Because Parts Can No Longer Be Found
When you manually change a quantity in the inventory, an inventory adjustment transaction is performed to keep a record.
You can consult the transaction history in the Inventory file via the “Transaction list” button.
Via the main menu, the inventory, the code management OR the Point of sale, the magnifying glass and the button at bottom of the item grid.
2. You Don’t Invoice the Same Parts You Receive
For example, invoicing part “5141” (inventory at “-1”) and receiving part “PH5141” (inventory at +1). To ensure better inventory tracking, be sure to enter your purchases via estimates. This will ensure that the product codes used are the same for invoicing and receiving.
3. Purchases of Non-Stocked Products Are Entered: Stationery, Soap, etc.
Remove from your selections categories whose products should not be inventoried. You can configure a category as non-inventory. This way, all reports will be output by default without taking account of items in these categories.
Other Causes:
The part was deleted
The inventory tracking status changed
Products were sold and purchased with the same product code but with different line codes
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