Add Other Deductions in the Payroll

In this FAQ, we will cover the following topics:

1. Configure Other Deductions

2. Add Other Deductions to the Employee

3. Add Other Income to an Entire Employee Category

4. Example of Adding an Child Support Deduction

As with other types of income, it is possible to set up additional deductions:

• Alimony;
• Life insurance;
• Health insurance;
• Dental insurance;
• Social club;
• Others.

1. Configure Other Deductions

You can decide whether the employee pays tax on these deductions and which accounting account it is associated with.

From the main menu on the left of the application, click on Payroll > Configurations > Other Deductions > +Add or select one of the Other Deductions from the list to modify it.

For a deduction, it is possible to configure whether it is calculated annually, hourly, or as a percentage of the gross salary. When setting up payroll for a human resource in the next step, you can enter the amount in money or percentage according to the configuration specified here.

You will then need to specify a name for the deduction and an associated accounting account. Next, you need to define the type of calculation for this deduction: Annual Amount, Percentage of Gross Salary, or Hourly Amount. Identify the accounting account associated with this deduction.

Decide if the employee pays tax on this deduction, meaning whether the tax will be calculated before or after the deduction. Also check the option Check this box if a portion of this deduction is paid by the employer. Then click on Save.

2. Add Other Deductions to the Employee

From the main menu on the left of the application, click on Human Resources > Human Resources > +Add or select the human resource you wish to modify.

Under the Payroll tab, for Other deductions, click on +New.

Note: Do not forget to consider that Other Deductions may already apply based on the Employee Category. If an alimony deduction, for example, already applies to the category (we will see how to apply a deduction to a category in point 3) and you also add it to the resource, it will be applied twice.

To add the Deduction, select the income from the drop-down menu. The displayed incomes are those created following the procedure in point 1. Enter the amount corresponding to what you want added each period.

3. Add Other Income to an Entire Employee Category

From the main menu on the left of the application, click on Payroll > Configurations > Employee Categories > +Add or select the category you wish to modify.

Enter the following information:

• Employee category;
• Salary;
• Social advantages;
• Commissions;
• Holiday;
• Account for the CNESST ;
• CNESST classification unit.

Check or uncheck the box This category has a CNESST rate that differs from the standard.

Click Save.

In the CCQ tab, you can check or uncheck the “This category is linked to the CCQ” option, depending on your needs, and choose a sector from the options provided.

Under the Configurations tab, you can also configure other income, other deductions, and non-monetary benefits if applicable.

To add the income, select the income from the drop-down menu. The displayed deductions are those created following the procedure in point 1. Enter the amount corresponding to what you want added each period.

4. Example of Adding an Child Support Deduction

In the case of a fixed Child Support amount deducted from each pay, use Annual Amount. If you want $200 to be taken from each pay, enter $5200 for bi-weekly pay. 

In the left menu, click on Human Resources > Human Resources > +Add or select the human resource you wish to modify. 

Under the Payroll tab, for Other Deductions, click on +New.

Select the Deduction Alimony, $5200 for the Amount and Annual Amount.