To ensure that employee payments are processed correctly, we suggest following the steps below to extract and pay the hours recorded in the projects:
1. Generate the Report
To determine the amount to be paid to each employee based on their worked hours:
From the main menu, click on Projects > Pay Employees.
Employee Selection:
- Select the specific employees you want to pay from the human resources list.
- If you leave this selection empty, the system will generate a report for all employees.
Payroll Date:
- Select the Payroll Date, which is the date employees will be paid.
Work Period:
- Choose the work period covering the worked hours you want to pay.
Specific Projects:
- You can choose to display the report for a specific project or view all projects combined.
Report Generation:
- Click on Send to generate the Payroll Report.
- The report will display the total hours worked per employee for the selected period and project (if applicable).
Hour Confirmation:
- Select and confirm the specific hours you want to include in the Payroll Report, which will be used to calculate the final salary of each employee.
The report will show, for each employee, a summary of hours worked, salary, deductions, and other relevant information.
Click on Confirm.
2. Generate the Payroll
You can now choose to generate Direct deposits or cheques to pay your employees.
Click on Continue to finalize the process and generate the selected payment method.
3. Review the Transactions
Accessing Cheques
To access the copies of the generated cheques, go to Payrolls > Payrolls. You will find them listed there.
Salary-related Transactions
- To view transactions related to employee payments, from the main menu on the left side of the application, click on Accounting > Transactions.
- Use the search filter located at the top right. Enter « payroll » and the payroll period number to find all related transactions.
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